Withdrawing from classes

Because financial aid is initially awarded prior to registration, your initial financial aid award is based the assumption that you will maintain full-time enrollment status, and you will attend school for the entire period for which the assistance is awarded.  

Withdrawing from all courses at UNC Charlotte

When you withdraw from all courses at UNC Charlotte (for any reason, including medical withdrawals):

  • You may no longer be eligible for the full amount of Title IV aid that you were originally scheduled to receive.

    • Title IV aid includes Stafford Loans, Perkins Loans, PLUS Loans, Pell Grants, SEOG Grants, ACG Grants, and SMART Grants. 

  • The Office of Financial Aid determines your amount of earned and unearned Title IV aid. 

    • If your federal student loan is reduced (based on the Withdrawal Tuition & Fees Adjustment Schedule),  the amount of the reduction is returned to the loan lender. That amount is then charged to the student’s account.

    • The amount you will be billed will depend on the date of withdrawal, the percentage and amount of institutional refund, and/or the last date of class attendance.

    • For example, if your student loan has to be reduced by $1,000, then the university would pay $1,000 back to the lender (which would also reduce your overall loan debt). However, you, the student, would then owe the $1,000 to UNC Charlotte, immediately.

  • Because you assume academic and financial responsibility for the courses in which you enroll, you are only relieved of these responsibilities by formally terminating enrollment by completing the withdrawal process online through My UNC Charlotte by the deadline to withdraw.

  • Review this Withdrawal page for more things to consider before you withdraw from the university.

If you drop a class or classes - before the add/drop period ends

  • If you drop classes and fall below full-time status, your financial aid award may be adjusted/decreased based on the number of credits you keep for the term.

  • If you received a refund before the drop/add period, you may have to return some or all of that refund.

If you withdraw from one course ('W' grade) - after the add/drop period

  • When you withdraw from one course (following the add/drop period) and receive a "W" grade, this unearned grade can affect your eligibility to receive financial aid for your upcoming terms.

  • Please refer to the Satisfactory Academic Progress section to review the policy.

  • If you received a refund, it is possible that you may have to return some of that refund.

Unofficial Withdrawal (No passing grades)

  • At the end of each term, the Office of Financial Aid will identify federal financial aid recipients who earned no passing grades (a combination of all F's, W's, I's) for that term.  These students are considered "unofficially withdrawn".  Because you were given aid for these classes, our office must confirm your attendance in your classes to determine the eligibility for aid received for that term.  Eligibility for aid is based on the last date of attendance.  Using this date, we calculate the amount of aid you may keep and the amount that must be returned, by performing a Return of Title IV funds (R2T4) calculation.

  • Students are notified by email if they are required to submit documentation proving class attendance.  Included in the student notification is a Confirmation of Attendance form that must be signed by professor(s) verifying the last date of attendance, or you must provide acceptable proof of participation in an academically related activity beyond the 60% point of the term. If your last date of attendance is not confirmed by your professor(s), our office will use the midpoint (50%) of the term as the payment period for the R2T4 calculation.

    • Acceptable documentation of an academically related activity includes: physically attending a class where there is an opportunity for direct interaction between the instructor and students, submitting an academic assignment, taking an exam, an interactive tutorial or computer-assisted instruction, attending a study group that is assigned by the school, participating in an online discussion about academic matters, and initiating contact with a faculty member to ask a questions about the academic subject studied in the course.

    • Examples of documentation NOT acceptable as an academically related activity include: participating in academic advising, living in student housing, participating in a university meal plan,  student's self-certification of attendance, logging into an online class without active participation. 

  • The deadline for returning your Confirmation of Attendance form is printed on the form. Recalculations for aid eligibility will not be performed for documentation received after that date.

  • You are responsible for reimbursing UNC Charlotte for charges resulting from the R2T4 calculation.  You will be billed on your student account for the amount that you will owe back to the university.

Why changes in enrollment may affect your financial aid 

Because financial aid is initially awarded prior to registration, your initial financial aid award is based the assumption that you will maintain full-time enrollment status. 

  • Full-time course enrollment for undergraduate students is 12 credit hours or more.

  • Full-time course enrollment for graduate students is 9 credit hours or more.

When adjustments to aid are made

  • We will review changes to all students’ enrollment statuses after the drop/add period has ended.  

  • As long you are at full time status after the drop/add period ends, no changes will be made to your financial aid award due to enrollment status. 

Cancelling your loans

  • You have the right to cancel all or a portion of your PLUS, Stafford or Perkins loans, even after the loan funds have been disbursed to you. If you wish to cancel an already disbursed loan, you must notify OSFA within 14 calendar days of the billing statement notifying you that the funds have been applied to your account.

  • The parent borrower has the right to cancel all or a portion of the PLUS, even after the loan funds have been disbursed to your UNC Charlotte student account. If the parent wishes to cancel an already disbursed PLUS, the borrower must notify OSFA within 14 calendar days of the billing statement notifying you that the funds have been applied to your student account.

Repaying your loans

  • If you are out of school for at least 6 months, you need to begin repaying your loans. Your lender will contact you when repayment begins.

  • If you return to school within 6 months, your loans will remain in deferment, but it is your responsibility to make sure the lender is aware you have re-enrolled. 

FAQs

 

 

Please note:  The Department of Education Return of Title IV funds policy is different from the UNC Charlotte refund policy.